What’s Happening?
As a customer currently using 12Pay, we’re reaching out to you and your organisation with an exciting proposal.
We’d like to offer you the opportunity to upgrade to our next generation of cloud payroll software, Staffology Payroll. Think of it like any other software update; the product is evolving to keep pace with changes in technology and legislation. Today 12,000 employers have chosen Staffology Payroll and we are supporting more than 300,000 employees!
What is Staffology Payroll?
Like 12Pay, Staffology Payroll is an IRIS software product that’s HMRC-approved and offers comprehensive reporting features so you can see how your payroll is progressing.
Powered by cloud software, Staffology Payroll is a next-generation solution that makes running your payroll even easier and faster. Enjoy the same reliability and support you’ve come to expect from IRIS, plus some exciting new features.
We believe our customers deserve the very best in technology and service. That’s why we’re offering you the chance to upgrade when your contract with 12Pay is due for renewal.
Why Staffology Payroll?
As a valued 12Pay customer, we’re excited to offer you the opportunity to upgrade – and for good reason!
Here are some of the benefits of Staffology Payroll we’re looking forward to sharing with you:
- Scalable – Run your payroll your way with scalable services that can grow as you do, with price models to match.
- Cloud-based – Access this fully online system anytime, anywhere; all you need is an internet connection.
- Automated – Rely on smart automation features to cut down on admin and guarantee greater payroll accuracy.
- Integrated – Sync up with your existing IRIS or third-party HR software, from timesheets to talent management.
- Accessible – Skip the tech tutorials with user-friendly interfaces, platforms, and branded customer portals.
Feature comparison
| Staffology | 12Pay | |
|---|---|---|
| Payroll Automation The automatic submission of payments, journals and pension contributions. | ||
| Powerful, Comprehensive API Connection with the other systems or apps that you use to run your business such as such as accounting, HR and payment software, pension providers and payslip portals. | ||
| A branded portal Option for custom URL and branded portal to match company/bureau logo and colours. | ||
| Off-Payroll Workers | ||
| Construction Industry Scheme Payroll functionality | ||
| Automatic HMRC Coding Notices Functionality to automatically check for and apply coding notices via connection to HMRC | ||
| National Minimum Wage automatic updates | ||
| Auto Enrolment Assessments | ||
| Pension Management | ||
| Legislation appropriate for England, Scotland, Wales & Northern Ireland | ||
| Statutory Pay | ||
| HMRC Recognised | ||
| Customisable Payslips | ||
| Comprehensive Reports Pre-built reports to help with checking and reporting on payroll such as variance, gross to net, pension contribution and journals. | ||
| BACS & Faster Payments | ||
| Easy, no install set up | ||
| Weekly releases of features & enhancements | ||
| Online P11d Submission without the need for additional software | ||
| Payrolling of benefits | ||
| Payroll rollback | ||
| Deliver payslips via My E-pay Window | ||
| Deliver payslips via Open Payslips | ||
| Average Holiday Pay | ||
| Occupational Sick Pay | ||
| Occupational Maternity Pay | ||
| Automated Tax Code download from HMRC | ||
| Publish to Open Payslips | ||
| Multi-Factor Authentication Login |
Migrating your payroll data from 12Pay to Staffology Payroll
When upgrading from 12Pay to Staffology Payroll, you can use the IRIS Payroll Upgrade Tool to migrate almost all your data and system settings in a matter of minutes, including:
- Employer and employee details
- Next pay day information
- Year-to-date amounts
- Pay codes
- Pensions and automatic enrolment details
- Attachment orders
- Employment allowance indicator
- Apprenticeship levy indicator and allowance
- Holiday leave settings (selected availability)
- HMRC values (selected availability).
You don’t need to worry about transferring anything manually or losing important data – the Upgrade Tool takes care of it all automatically.
Here’s what you need to know when it’s time to upgrade to Staffology Payroll
This migration timeline lays out what you can expect from the upgrade process as you move closer to the date your 12Pay contract is up for renewal.
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Ready to get started
4 months
When your 12Pay contract is due to renew in 4 months’ time, you will receive a notification via email reminding you to prepare for your upgrade.
This can be a good time to check out the 12Pay Payroll help centre to learn more about the process – you could even start exploring some of the new features you’ll benefit from when you switch to Staffology Payroll.
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Familiarise yourself with Staffology
3 months
It’s the perfect time to create an account with Staffology Payroll so you can try out the software for free and see it in action.
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Start using Staffology Payroll
2-3 months
As soon as your contract with Staffology Payroll is signed, you can begin using the software. Billing will begin when you submit your first pay run within Staffology Payroll.
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Migrate your data
1-2 months
As you get to grips with your new Staffology Payroll software, you can start migrating your data and some of your system settings over from 12Pay.
You can read more about the data migration process and watch a demonstration in the 12Pay Payroll Help Centre.
Customer Stories
“I have processed a payroll as a dummy to compare to Sage… no comparison, Staffology is AMAZING! LOVE IT! Been using Sage for 20 years so I know my way around a payroll and I cant believe how great yours is. Blown away!”
rocketsoftware.co.uk
“Staffology is a great piece of payroll software. It has enabled me to free up a lot of time through its innovative use of automation that I have not seen in other products. Not only can I set payrolls to run automatically, Staffology will also send out the reports and payslips for me without any intervention. The constant stream of development that goes into it also provides new benefits such as the links to accountancy and HR software”
yourpayrollteam.com
“Usually – and with any payroll software I’ve ever used in the past- it takes weeks to get a response to a simple question! But two hours later and I’ve not only got a response but a new report to boot! AMAZING!”
dkbaccountancy.co.uk
“I wholeheartedly recommend Staffology payroll as it has reduced our repetitive payroll processing time by a one third. Prior to using Staffology our payroll processing took 3 weeks and required 3 staff members on average. With the use of Staffology, we have one staff member working intermittently on payroll over 3 days.”
jraja.co.uk
Customer FAQs
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We will be in contact approximately 4 months before your contractual renewal to tell you more about the upgrade and explain the migration process step by step.
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Our upgrade tool does the heavy lifting for you by moving your data from your existing product to Staffology Payroll. You can find more info on the upgrade here.
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We are committed to updating 12Pay with planned legislative updates through to March 2024 and will offer support until March 2025. We are encouraging customers to move to our replacement product Staffology Payroll.
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Staffology Bureau Payroll has been designed specifically to meet the unique demands of multi-company payroll service provision. To find out more about Staffology Bureau and pricing, please get in touch with your account manager or our IRIS sales team.
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It will vary based on the number of clients and payslips you process, but on average we find it takes between 5 and 10 minutes.
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Yes, you can still log into your old payroll product and access the information; though after your license for your old product expires, you will no longer have access to its full functionality.
