How do I set up my system to send payment SMS to employees?

This functionality is available with a Bureau licence.

  • Set up emailing from 12Pay, see KB10026.
  • Sign up with and purchase a pack of texts from Green Text
  • Click the Mail… button on the Employer form.
  • Fill in the SMS Template text box with:
  • {0}
  • Replace the word ‘PIN’ with your Green Text system PIN (visible in the Green Text user profile after sign up)
  • The From address of your email set up must match the Green Text user that you’re using i.e. you must set up a user on your Green Text account with the email address that your 12Pay emails appear to come from
  • Open the Payroll form and click on the Reporting tab.
  • In the SMS text box enter something like this: YourCoName|Hours {0:0.##} Pay £{1:#,##0.00} paid on {2:dd/MM/yy}
  • Everything before the | appears as the SMS sender.
  • The rest is the SMS message, which you can type how you like (up to 160 characters)
  • subject to:
  • {0:0.##} will be the hours taken from the payslip.
  • To exclude any payment codes from the hours total go to the Advanced tab of the Payment Code definition and tick the box that says Exclude from Holiday Accrual
  • {1:#,##0.00} will be the net pay taken from the payslip
  • {2:dd/MM/yy} will be the payroll date taken from the payslip
  • To carry out an SMS run click on the Payslips button at the bottom of the Payroll screen.
  • Select Email Payslips then Test SMS or Live SMS. You can use the SMS Test option to check how many text messages will be sent

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