Automatic Enrolment Module

It’s now compulsory for employers to automatically enroll their eligible workers into a pension scheme. The 12Pay Auto Enrolment module makes the enrolment process as smooth as possible

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Auto Enrolment Module

The 12Pay AE Module generates the legally required communications and delivers them directly to your workforce. They can be sent directly to an employee’s email address, are viewable through a secure online portal and can also be printed for posting.

Production of the pension provider payment report

Automatically enrol workers onto a nominated automatic enrolment scheme

Calculate employee and worker pension contributions

Categorising the workers into the following: entitled worker/non-eligible jobholder/eligible jobholder

Publish the communications electronically

Delivers the required communications to your workers smartphone, tablet, laptop or desktop computer

Opt-out functionality

Assess the communications required

Hold other pensions schemes

Re-assess the workforce every payroll run

Auto Enrolment FAQ

Answers to the most frequently asked questions on Auto Enrolment

  • What is auto enrolment?

    Auto enrolment is part of Workplace Pension Reform. The Government requires all employers to offer pension schemes to employees; if employees meet certain criteria they must be automatically enrolled onto a scheme. The date from which an employer must operate auto enrolment is called their Staging Date.

  • How can 12Pay help me with auto enrolment?

    The 12Pay AE Module works with 12Pay to make assessment and communications to your workforce simple and in line with criteria set by The Pension Regulator. Every payroll run, the module will assess the workforce and automatically enrol Eligible Jobholders into a nominated pension scheme. In partnership with IRIS Software, the 12Pay AE Module generates the legally required communications and delivers them directly to your workforce. They can be sent directly to an employee’s email address, are viewable through a secure online portal and can also be printed for posting. Employees can access their information anywhere via: • Employee portal • iPhone / iPad app • Android app • Windows Mobile app

  • Where can I see an employee’s auto enrolment status according to 12Pay?

    Entered your Staging Date (on the Advanced tab of the Employer form in the software) and 12Pay will assess your employees o see if they should be enrolled, every time you calculate their pay. You can see the result of the assessment on each employee’s HR tab: Eligible Jobholders must be enrolled in a qualifying pension scheme Non-Eligible Jobholders are not automatically enrolled, but may choose to opt-in to a qualifying pension scheme if they wish Entitled Workers may choose to contribute to a pension scheme, but the employer does not have to contribute All workers should be provided with appropriate information about their auto-enrolment status.

  • Can I file auto enrolment instructions with my pension provider using 12Pay?

    12Pay can file auto enrolment contribution and enrolment details for: NEST AVIVA – 2 files joiners and contributions NOW Scottish Widows Standard Life – Enrolments and contributions Peoples Pensions Friends Life Please note that 12Pay is not in a position to endorse or recommend any pension provider. 12Pay is not a financial adviser.

  • Are the auto enrolment features of 12Pay free with a standard Premium or Bureau licence?

    No, you need to purchase an upgrade for your Premium or Bureau licence in order to access the Auto Enrolment features of 12Pay. You can purchase the Automatic Enrolment Module via the online shop.

  • Will 12Pay manage the auto enrolment communications?

    Yes, thanks to the partnership with IRIS Software, automatic enrolment communications will be generated by the Automatic Enrolment Module. Driven by payroll the Automatic Enrolment Module will produce the right communications at the right time, based on the employees’ work status. Employees with email addresses will have the communications emailed directly to them, those without can have their communications printed.