Integrating 12Pay with Kashflow.

12Pay can be integrated with the award-winning KashFlow bookkeeping software. To use this integration you need either to have subscribed to the KashFlow API, or you need to subscribe to KashFlow through 12Pay.

To transfer your KashFlow subscription to12Pay you should contact KashFlow directly and request the transfer.

Select ‘KashFlow‘ on the ‘Accounts‘ tab (found by clicking on the company name) to integrate with KashFlow. A Connect button then appears that allows you to enter your KashFlow user and password.

Once you have successfully connected the nominal codes on the payment and deduction codes will be populated using codes downloaded from your KashFlow data and the Export Nominal Summary payroll report will export the nominal summary of a payroll period into the KashFlow software.

You need to activate “journals” in your KashFlow software to make use of the 12Pay integration. To do this:

  • Login to KashFlow in your browser
  • Select Settings
  • Select Advanced Settings
  • Tick the Enable Journal box
  • Click the Update button

A standard KashFlow company will not contain all the accounts that you need to integrate your payroll with KashFlow. You can add them as follows:

  • Login to Kashflow in your browser
  • Select Bank
  • Select Transaction Type

As a minimum add the following codes to the list on that page:

  • 2210, PAYE
  • 2211, NI
  • 2220, Net Pay Liability
  • 7000, Staff Pay

You may also need the following codes (if the employer uses SSP, SMP, or attachments)

  • 2102, Attachment Liability
  • 7010, SSP Recovery
  • 7011, SMP Compensation

The above list of codes are some of the standard codes that 12Pay ships with, and therefore which KashFlow needs to integrate with a standard copy of 12Pay. But if you have the bookkeeping knowledge you can control the codes in 12Pay yourself, by altering them on the Advanced tab of the Payment/Deduction maintenance form. Whenever you add a new payment or deduction code in 12Pay you should give it an appropriate account code in KashFlow; either a KashFlow account code that already exists, or one of the ones in the above list, or a new one that you create.

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